Privacy Policy

Data Protection Statement of Soirée Sublime

Version effective as of 10/04/2005

With this Data Protection Statement we, Soirée Sublime by Claire Baillie, describe how we collect and further process personal data. This Data Protection Statement is not necessarily a comprehensive description of our data processing. It is possible that other data protection statements or General Terms and Conditions, are applicable to specific circumstances.

The term “personal data” in this Data Protection Statement shall mean any information that identifies, or could reasonably be used to identify any person.

If you provide us with personal data of other persons, please make sure the respective persons are aware of this Data Protection Statement and only provide us with their data if you are allowed to do so and such personal data is correct.

This Privacy Notice is aligned with the EU General Data Protection Regulation («GDPR»), the Swiss Data Protection Act («DPA») and the revised Swiss Data Protection («revDPA»). However, the application of these laws depends on each individual case.

Controller / Data Protection Officer / Representative 

The controller of data processing as described in this data protection statement (i.e., the responsible person) is:

Claire Baillie
Soirée Sublime
Spindelstrasse 10
8041 Zurich

Switzerland

You can notify us of any data protection-related concerns using the following contact details:

Email: contact@soireesublime.com
Phone: +41 795841361

Collection and Processing of Personal Data 

We primarily process personal data that we obtain from our clients and other business partners, as well as from other individuals within the context of our business relationships with them or that we collect from users when operating our websites, apps, and other applications.

Insofar as permitted to us, we obtain certain personal data from publicly accessible sources (e.g., debt registers, press, internet), or we may receive such information from affiliated companies of Soiree Sublime, from authorities, or other third parties (such as credit rating agencies, event venues, wedding suppliers, photographers, marketing agencies, or other service providers). Apart from data you provided to us directly, the categories of data we receive about you from third parties include, but are not limited to, information from public registers, data received in connection with administrative or court proceedings, information in connection with your professional role and activities (e.g., in order to conclude and carry out contracts with your employer), information about you in correspondence and discussions with third parties, credit rating information (if we conduct business activities with you personally), information about you given to us by individuals associated with you (family, consultants, legal representatives, wedding guests, etc.) in order to conclude or process contracts with you or with your involvement (e.g., references, your delivery address, powers of attorney), information regarding legal regulations such as anti-money laundering and export restrictions, bank details, information regarding insurances, our distributors, and other business partners for the purpose of ordering or delivering services to you or by you (e.g., payments made, previous purchases, wedding-related contracts), information about you found in the media or internet (insofar as indicated in the specific case, e.g., in connection with wedding planning services, styled photoshoots, vendor collaborations, media reviews, marketing/sales activities, etc.), your address, and any interests and other socio-demographic data (for marketing purposes), data in connection with your use of our websites (e.g., IP address, MAC address of your smartphone or computers, information regarding your device and settings, cookies, date and time of your visit, sites and content retrieved, applications used, referring website, localization data).

Purpose of Data Processing and Legal Grounds

We primarily use personal data to conclude and manage contracts with our clients, partners, and service providers, particularly in connection with event planning and related services. We also use data to comply with legal obligations and may process information relating to employees of our clients or partners where relevant.

Where permitted by law and appropriate, we may also process personal data for purposes including:

  • Providing and improving our services, website, and digital platforms
  • Communicating with clients, vendors, and other third parties
  • Marketing and event promotion (you may opt out at any time)
  • Customer relationship management and needs assessment
  • Legal claims and compliance with legal obligations
  • Preventing fraud and misuse, ensuring IT and operational security
  • Business development or in the event of a business transaction

If you’ve given us your consent for specific purposes (such as receiving newsletters), we will process your data accordingly. You may withdraw your consent at any time, though this does not affect data processed before the withdrawal.

Cookies / Tracking and Other Techniques Regarding the Use of our Website 

We use cookies and similar technologies on our website to improve your experience, understand how our site is used, and personalize content. Cookies are small text files stored on your device when you visit our website. Some are deleted after your session (“session cookies”), while others may remain longer (“permanent cookies”) to remember your preferences, such as language settings.

You can manage or disable cookies in your browser settings. However, please note that certain features of our site may not function properly if cookies are blocked.

We may also use tools like Google Analytics to measure website traffic and understand user behavior. These tools collect data anonymously. IP addresses are anonymized in the EU before being processed by Google, and no personal data like email addresses is shared with these providers. You can learn more in Google’s own privacy policy.

Additionally, our website may include social media plug-ins (e.g., Instagram, Pinterest). These are inactive by default and only become active when you click on them. Once activated, the social media platforms may collect data about your visit according to their own privacy policies. We do not receive any personal information from these providers.

By using our website, you agree to the use of these technologies unless you have disabled them in your settings.

Data Transfers and Transfers Abroad

In connection with our services, we may share your personal data with trusted third parties when necessary and legally permitted. These include service providers (e.g., IT providers, banks, subcontractors), business partners, clients, or legal authorities. Data may be shared to process services on our behalf or to fulfill legal or contractual obligations.

Some of these recipients may be located in Switzerland, others in countries such as those in the EU or the USA (e.g., providers like Microsoft, Amazon, or Google). Where data is transferred to a country without adequate data protection laws, we ensure appropriate safeguards are in place, such as the use of standard contractual clauses approved by the European Commission. In some cases, exceptions may apply, for example, when the transfer is necessary to fulfill a contract or when you have given your consent.

Data Retention

We retain your personal data only as long as necessary for our business relationship, to fulfill legal obligations, or for other legitimate reasons such as documentation or evidence purposes. Once your data is no longer required, it is deleted or anonymized. Routine system data and logs are typically retained for no longer than 12 months. Person specific data such as contract etc. will be retained no longer than 10 years.

Data Security

We take appropriate technical and organizational measures to protect your personal data against unauthorized access, misuse, or loss. This includes secure IT systems, access controls, internal policies, and regular security checks.

Providing Personal Data

To enter into or carry out a contract with us, we may need certain personal data. Without this information, we may not be able to provide our services. Some technical data (e.g., your IP address) is also necessary to use our website.

Profiling and Automated Decisions

We may use profiling (e.g., website behavior or preferences) to offer you more relevant content or services. However, we do not make decisions solely based on automated processing.

Your Rights

You have the right to request access to, correction or deletion of your personal data, and to object to or restrict certain processing, especially for direct marketing. You may also request that your data be transferred to another provider (data portability).
You can withdraw any given consent at any time.

Please note: some rights may be limited where we are required to keep data or have a legitimate interest (e.g., for legal or contractual reasons).

To exercise your rights, please contact us at the address in Section 1. We may ask for proof of identity.

You also have the right to lodge a complaint with the Swiss Federal Data Protection and Information Commissioner (FDPIC): https://www.edoeb.admin.ch

Changes to This Privacy Statement

We may update this Privacy Policy at any time. The latest version will always be available on our website. If significant changes affect you directly, we will notify you appropriately (e.g., by email).